Schedule athlete commitments as a coach

Operational steps

1. 1

   On the web, open `Coach > Calendar` to check global availability, operating hours, coach sync status, and athlete commitments.

2. 2

   Use `Week` to drag on the 15-minute grid, or switch to `Month` and `Agenda` to navigate quickly.

3. 3

   When you select a slot, complete the quick popup with athlete, 1-1 or remote activity, template when needed, duration, and notes.

4. 4

   To schedule from a single athlete profile, you can still open `Coach > Athletes`, select the athlete, and use the `Calendar` tab.

What you can schedule

• `Workout template` assigns the routine to the athlete if needed and creates a workout reminder compatible with the app.
• `Cardio`, `Measurement check-in`, `Progress photo`, `Supplement`, and `Coach task` stay in the calendar as operational commitments.
• In the global calendar, quick presets include `Personal lesson`, `Body measurements`, `1-1 template`, `Diet / nutrition`, `Online check-in`, and `Remote template`.
• `Supplement` can recur: FitLog Pro mirrors it into the athlete personal reminders, so it also appears in the nutrition diary and can be marked `Done`.
• Each item has date, time, duration, an athlete-visible note, and a private coach note.
• The grid uses blue for athlete commitments and red when the coach is busy on items that require availability.
• Weekly recurrence can use multiple weekdays, every-N-weeks intervals, and an end by occurrence count or date.

Coach availability

• `Coach > Calendar` keeps coach availability separate from athlete calendar sync: it does not merge or overwrite calendars.
• Displayed hours can be narrowed, for example 08:00-22:00, so the grid only shows operational hours.
• Google Calendar and Apple Calendar read the coach busy/free windows: occupied slots turn red and FitLog shows a warning before saving.
• When you save a FitLog commitment, FitLog also tries to create or update a copy in the connected external coach calendar, without touching the athlete calendar.
• External blocks show the provider, for example `Google Calendar: 08:15-18:00`; FitLog commitments show title and athlete.
• If you need to continue despite a conflict, you can confirm the override directly from the quick popup.

What the athlete sees

• When the coach saves, the athlete receives a push notification that opens the commitment detail.
• From detail, the athlete can start the workout when the item is a template, open calendar settings, skip, or propose a new time.
• In the detail, `Add to your calendar?` lets the athlete copy it to Google Calendar or the connected system calendar, or choose `Do not add`.
• If calendar sync is not configured, the CTA sends the athlete to `Profile > Calendar` before confirmation.

Statuses and sync

• `Scheduled` means active, `change_requested` means the athlete proposed a change, `skipped` means the athlete skipped it, and `cancelled` means the coach cancelled it.
• Coach edits also update the workout mirror when the commitment was created from a template.
• Reminder notifications are created server-side, and calendar events avoid duplicates between the calendar item and the workout mirror.

What to expect

• You reach a verifiable result at the end of the flow.
• Saved data remains consistent with the guide objective.
• You can continue to related guides without extra setup.